Delay the delivery of a single message. In the message, on the Options tab, in the More Options group, click Delay Delivery. Click Message Options. Under Delivery options, select the Do not deliver before check box, and then click the delivery date and time that you want.
Have you ever faced spine-tingling experience with Outlook because of Outlook delay delivery not working? You have spent the whole day crafting stellar emails for your campaign. Then you open your Outlook and schedule when they need to be delivered. After checking your email reports after a week of hard work, you don’t see any activity. Looks like Outlook deliberately decided to betray your trust?
Like many other, you must be wondering why on earth would such a popular email client have to be opened to send a delayed message. That’s when you wish you would travel back in time and furiously hit that Send button. Fortunately, there is a convenient workaround for the “Delay delivery with outlook closed” problem. Here’s an outline and navigation to help you move forward.
How can you delay send a message in Outlook? If you are looking to send your messages at a later time, Outlook gives you two options: Hold the messages in your Outlook for 120 minutes This option requires you to create an “after sending” rule in your Outlook allowing you to hold messages for up to 2 hours (120 minutes). This rule isn’t selective – it works on all messages, including the ones that meet the set delivery conditions. For you to get started with Outlook Delay Delivery:. Go to the Rules Wizard and click New rule.
Check at the bottom of the first Rules Wizard screen. From that screen, select Apply rule on messages I send.
You can then select all the conditions you want. Once you are satisfied, then click Next to apply the conditions to all messages you send. Still, at the Rules Wizard, head to the bottom of the Actions list and check defer delivery by a number of minutes.
(See the image below). What happens when the delivery time is reached? Does outlook have to be open to sending a delayed message? When your scheduled delivery time is reached, Outlook initiates delivery for the messages stored in Outbox folder. It works as if you had clicked Send button right then.
However, an average Outlook feature has to grapple with these challenges:. The catastrophe of more than few more days Other than sending the message, there will be no trace of your clicking Send earlier than that time.
Since some Outlook versions don’t use the date they handed the message to server, which means if you use sort by sent date view, you might miss the email. Why is it a red flag?
In this era, when marketers are flooding our inbox with emails, it’s so easy for your message to ‘disappear’. That might mean a lost opportunity. Outlook delayed delivery with outlook closed or offline When using the feature your email stays in the Outbox on your computer.
The message stays there waiting for the delivery scheduled time. For Outlook to successfully send the messages as planned, you have to keep your computer logged in and Outlook open to send it. Outlook will fire off your email next time you launch it. The same thing still happens when working offline.
Outlook won’t send your email at the scheduled time of delivery. Instead, it will fail and then show an error. However, Outlook will send the message as soon as internet is connected again. To re-initiate transfer, use the Send All command. Unfortunately, it won’t be delivered when you wanted it to go. Just because you don’t risk failing to send the email, Outlook will pop up a cautionary prompt to remind you about the messages scheduled for later sending every time you try to close Outlook.
How to overcome Outlook delay delivery horror Outlook is still a popular email client. Millions of people use it to send emails every day but very few know how to really make the most of its features. While learning a few tricks can save you time and increase your efficiency, finding a way to do away with “send delayed email when outlook closed” phenomenon could be your best bet. If you look inward and you’ll find more suitable ways (think about Outlook’s extensions and plugins) you can take advantage of to optimize your email timing.
For instance, using Outlook plug-in, you can easily personalize your email delivery down to the hour, at the right time and the right day. Here is your quick guide you can use to connect SalesHandy to your Outlook:. Download SalesHandy Outlook plug-in and install it on your PC. You can download the.
Delay the delivery of a message. While composing a message, select the More options arrow from the Tags group in the Ribbon. Under Delivery options, select the Do not deliver before check box, and then click the delivery date and time that you want. Click Close. When you're done composing your email, click Send. After you click Send, the message remains in the Outbox folder until the delivery time. If you decide later that you want to send the message immediately, do the following:.
Switch to the Outbox folder. Open the delayed message. Select the More options arrow from the Tags group in the Ribbon. Under Delivery options, clear the Do not deliver before check box.
Click Close. Click Send. Delay the delivery of all messages You can delay the delivery of all messages by up to two hours by creating a rule. Click File. Click Manage Rules & Alerts. Click New Rule. In the Step 1: Select a template box, under Start from a Blank Rule, click Apply rule on messages I send, and then click Next.
In the Step 1: Select condition(s) list, select the check boxes for any options that you want, and then click Next. If you do not select any check boxes, a confirmation dialog box appears. If you click Yes, the rule that you are creating is applied to all messages that you send. In the Step 1: Select action(s) list, select the defer delivery by a number of minutes check box.
In the Step 2: Edit the rule description (click an underlined value) box, click the underlined phrase a number of and enter the number of minutes for which you want the messages to be held before it is sent. Delivery can be delayed up to 120 minutes. Click OK, and then click Next.
Select the check boxes for any exceptions that you want. Click Next. In the Step 1: Specify a name for this rule box, type a name for the rule. Select the Turn on this rule check box. Click Finish. After you click Send, each message remains in the Outbox folder for the time that you specified.
Note: If you are using a POP3 account, Outlook must remain open until the message is sent. To determine the type of account you are using, on the Tools menu, click Account Settings. On the E-mail tab, the Type column lists the type of accounts that are in your active Outlook profile. Delay the delivery of all messages. On the Tools menu, click Rules and Alerts, and then click New Rule.
In the Step 1: Select a template box, under Start from a Blank Rule, click Check messages after sending, and then click Next. In the Step 1: Select condition(s) list, select any options that you want, and then click Next. If you do not select any check boxes, a confirmation dialog box appears.
If you click Yes, the rule you are creating will be applied to all messages that you send. In the Step 1: Select action(s) list, select defer delivery by a number of minutes. In the Step 2: Edit the rule description (click an underlined value) box, click the underlined phrase a number of and enter the number of minutes for which you want the messages to be held before sending. Delivery can be delayed up to 120 minutes. Click OK, and then click Next.
Select any exceptions that you want. Click Next. In the Step 1: Specify a name for this rule box, type a name for the rule. Select the Turn on this rule check box.
Click Finish. After you click Send, each message remains in the Outbox folder for the amount of time you specified.
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